Accounts/Administrative Support Officer

About

Wallace Design Group is an Established Design Consulting Firm specialising in Plumbing (Hydraulic), Fire, Waste & Water Infrastructure and Civil Design. 

As an Administrative Support Officer, you will be an essential support to the Infrastructure Design Team and are responsible for a range of administrative tasks including but not limited to client and contractor liaison and invoicing. 

As the successful applicant you will have:

• Proven prior experience in administration and accounts
• Advanced levels of Microsoft Office
• Excellent written and oral communication skills
• Willingness to work as part of a dynamic team, with impeccable attention to detail, time management skills and a high level of self-motivation
• Prior construction/engineering administrative knowledge is desirable but not essential

Key Responsibilities include:

• Tender Schedules – Submission dates, preparation, updates and follow ups
• Tender Proposal preparation  
• Project Schedules – Submission dates, preparation, updates and follow ups
• Project data file information preparation and maintenance
• Project Specification preparation in conjunction with designers
• Application submissions to relevant government authorities 
• Weekly meeting preparation/minutes
• Incoming call management
• Office systems and processes 

Accounts Responsibilities:

• Assistance with Time sheet processing
• Assistance with Invoice Processing

Employer Questions

• Do you have experience in administration?
• Which of the following Microsoft Office products are you experienced with?
• Do you have experience preparing and submitting tenders?
• Which of the following statements best describes your right to work in Australia?
• How many years’ experience do you have as an Administration Support Officer?

Other WDG Opportunities